Know What To Shred: It’s More Than Just Paper

Protecting your private information is crucial for any individual these days, and the security of customer information is not something any business can afford to take lightly. It is not just a good idea: with a network of strict federal and state regulations in place, it is the law. That is why secure document shredding should be an essential part of regular business operations. Secure does not mean taking confidential client or employee documents and putting them in a dumpster no matter how private it is, or even sending them straight to a recycling center. Unsecured data can be used by criminals to steal identities, even yours, and expose businesses to civil prosecution as well as the wrath of angry clients and customers.

A Comprehensive Paper Shredding Solution

To protect your customers’ data and your organization’s reputation, you need to have a foolproof system in place for document destruction, partnering with a reliable, experienced shredding company you know you can trust. Any papers and documents that contain sensitive information should be destroyed as soon as they are no longer needed for business reasons. Holding onto information like this when it’s no longer needed sets you up for disorganization, and disorganization often can lead to issues happening right under your nose without your realizing it until it’s too late. You should have a regular schedule for document shredding to ensure that the things you need to destroy do not simply pile up in a corner or filing cabinet somewhere.

Below are lists of the kinds of documents and other items that a business should plan to destroy in order to keep its reputation and its clients and customers protected. You will see that there is more potentially sensitive information in an office than you may think at first.

Examples of Secure Documents to Shred:

 

Personal Information

  • Addresses
  • ATM Receipts
  • Bank Account Information
  • Bank Statements
  • Brokerage Account Information
  • Cancelled and Voided Checks
  • Credit and Debit Card Numbers
  • Credit Reports and Histories
  • Drivers’ License Numbers
  • Employee Pay Stubs
  • Employment Records
  • Insurance Policy Data
  • Investment Documents
  • Medical and Dental Records
  • Passport Numbers
  • Resumes
  • Social Security Numbers
  • Telephone Numbers
  • Tax Forms
  • Travel Itineraries
  • Used Airline Tickets

Files and Records

  • Account Records
  • Audits
  • Bank Statements
  • Competitive Information
  • Computer Records
  • Contracts
  • Correspondences
  • Diligence Files
  • Fax Machine Ribbons
  • Financial Records
  • Insurance Records
  • Property Records
  • Internal Memos
  • Invoices
  • Legal Documents
  • Market Research
  • Marketing Materials
  • Obsolete Contracts
  • Official Notices
  • Payroll Records
  • Personnel Files
  • Phone Records
  • Planning Documents
  • Price Lists
  • Purchase Receipts
  • Sales Forecasts
  • Tax Records
  • Training Information
  • X-Rays

Client Data Addresses

  • Business Plans
  • Cancelled Checks
  • Credit Card Numbers
  • Executive Correspondences
  • New Product Information
  • Obsolete Collateral
  • Photographs
  • Presentations
  • Pricing and Inventory Lists
  • Proposals and Quotes
  • Proprietary Documents
  • Receipts and Invoices
  • R&D Files and Data

Do not worry: you do not have to go through this alone. If you’ve never had a proper means of disposing of records or materials containing this information, the task of starting a new regimen can seem daunting. But, you don’t want to put the responsibility off. A Shred Ahead can help you plan, implement, and manage a complete business document shredding solution. Begin today, and you’ll be grateful tomorrow. We’re here to help.

Request a quote or additional information. Call us toll-free at 866-957-2390, or start an online chat right now. Contact your local A Shred Ahead office to talk about your specific shredding needs.

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